The idea of conducting an interview may seem daunting. There are several aspects to look after and attention to detail is crucial to ensure a successful interview. However, the transcribing procedure that follows can be overly intimidating as well. This is simply because of the level of accuracy that needs to be maintained. This coupled with the ability to listen and understand patiently along with the need to have a decent typing speed make this job interesting. It can take anywhere between 4 and 6 hours to accurately transcribe an interview lasting a maximum of 1 hour. The completion is based on a variety of factors, typing speed being one of them. Besides, there are several cheap transcription services that offer immaculate services at a fraction of the price. Given below are certain steps that will guide you in your quest to transcribe interviews precisely.
1.) Step 1:
Begin listening to the tape. You can pause the tape as you work with the help of your foot pedal. Some people choose to not use the foot pedal and use a regular tape player instead. Although there is nothing wrong in doing so, you must note that using a tape player may require you to continuously use the play and pause button, which can disrupt your work more often than needed thus, making your work more tiresome and annoying. A foot pedal, on the other hand, ensures smooth flow of your work, thus encouraging accuracy.
2.) Step 2:
You need to start transcribing almost immediately. This step is based on a person’s ability to cope. Some people may prefer listening to a few words before transcribing them, while some may choose to listen to a chunk of sentences and then carry on with the transcribing process. The basic idea is to transcribe the interview exactly as it is. The grammar should be taken care of once the content has been completely transcribed. Your main aim throughout the procedure of transcription is to maintain the accuracy.
3.) Step 3:
Sometimes, you may find it daunting to make sense of what is being said. This situation can be faced by both well known as well as cheap transcription services. If you find yourself in such a situation, the best thing that you can do to counter this is listen to the recording a couple of times before transcribing. If the spoken words still do not make any sense to you, you must take note of the counter number on the recorder. There is every possibility that once you are done transcribing the entire interview, the context of this interview may help you get a gist of what the earlier confusion was all about.
4.) Step 4:
The best way to maintain accuracy is to proofread your first draft and look for grammatical or punctuation errors. Listen to the recording and carefully read the content that you have written to ensure similarity between the two.
5.) Step 5:
Sometimes, deciphering a spoken word may seem impossible no matter how hard you try. Ignoring it will cause you more harm than good. Instead of trying to overlook the issue, the best thing that you can do is confront the speaker and try to ask him/her about it.
6.) Step 6:
This is the time when you look closely for any spelling errors. You could also use certain applications that help to check the spellings to ease your burden.
7.) Step 7:
Unless the interview is a personality piece, you must omit all the fillers. These include words like ‘err’, ‘umm’, ‘u-huh’ and the likes. The written piece must look seamless. In case of factual interviews, inclusion of these fillers can cost you dearly.
Carrie Brown is a transcriptionist. She offers cheap transcription services and is well known for her accuracy and attention to detail. She is a freelance writer and the author of several E-books. She has a background in finance but prefers to write instead. She is also a lover of classical music, Chopin being her favourite.